7 reasons why your business should use Microsoft Teams

December 28, 2020

Working remotely, off-site, allows for increased flexibility and autonomy for employees.

With the right technology, your employees can keep connected and allows them to have meetings and complete projects from anywhere, anytime.

For this to work for your business, your employees need the right tools.

There are many collaboration tools out there, but Microsoft Teams sits at the top of the pile when it comes to an all-in-one solution.

Microsoft Teams is a robust collaboration app with more than 330,000 companies worldwide is using it out there.

If you’re working in one of those companies, then you’re probably finding new ways to use the app daily. But if you’re not, here are 7 reasons why you should consider using Teams today.

1. It’s not just a chat

Teams do have chat functionality for you to have some quick conversations with your colleagues, but it does not just stop there.

You can share files in the chat, attach and send them. Then call or video call your colleague to discuss the file straight from the window.

Want to schedule a meeting with your colleagues? Just set the appointment up without leaving the chat.

You don’t need to switch between apps throughout your conversation. Teams provide chat integration with other Microsoft products like OneNote and Office. It’s all right there in the chat.

Screenshot from Microsoft Teams

2. Improved meeting experience

Getting ready for meetings is definitely a challenge. Agenda and agreed actions are all in different emails. Let alone things you were supposed to review before the call.

You get a whole new experience when you organize a meeting in Teams. It is much more comfortable.

After you create the meeting, you can start the conversation with the participants about the meeting agenda, share the files that need to be reviewed, and keep track of the meeting notes and to-dos.

You can even check who is the unknown people that have been invited.

The call recording is immediately available in the same tab, so you don’t need to hunt for the recording if you missed the meeting.

3. Fewer unorganized email

Everyone knows how it feels when you have to keep track of something with emails scattered all over the place. Let make it a thing of the past.

Teams held all your conversations structurally; you no longer have all the email-upon-email responses, often sent as a Reply All.

And if you need to send a file to somebody or you want to ask a one-liner question. Just ask your colleagues in chat!

4. Improved communication and collaboration

You don’t need to switching to other apps to collaborate on a document.

Create the Word, Excel, or Powerpoint document directly in Teams and immediately share it with your co-workers and co-author within seconds. All thanks to the tight integration with Office 365.

You also don’t have to send out different versions through email, resulting in version confusion. You can chat with your co-workers and add comments or to-dos to discuss the document right there within Teams.

5. Stay connected, anytime, anywhere

The future of work is always about staying connected and productive on the move.

With the Teams phone app, you can immediately access all your apps and documents anywhere and anytime.

Someone asks you a question about the last project’s invoice while waiting for the line at the bank? Answer them efficiently through chat and conversations or join meetings with one click and continue collaborating.

Stay in the loop even if you are on the move.

6. Highly Customizable

Being able to be customized is a crucial feature for any application in this era.

All organizations are indeed unique. You can tailor Teams to meet all the individual needs of your business.

Teams give you a platform with options for extensibility and open APIs with general availability.

You can leverage Microsoft Exchange’s Connector model if you want updates and notifications from third-party services like Github and Twitter.

Your business also can create and customize applications and other intelligent services using Microsoft Bot Framework to integrate with Microsoft Teams.

7. Highly secured

Security is the primary concern when it comes to storing and sharing sensitive data within the organization.

Microsoft Teams ensures your peace of mind by encrypting your data while in transit and at rest.

Teams meet compliance standards, including ISO 27001, HIPPA. SOC 2 and the EU Model Clauses.

In conclusion, Microsoft Teams is an assertive communication and collaboration tool in the market.

Once you grasp what business scenario you’re attempting to solve, you can tailor Microsoft Teams to meet your needs.

Download our free guide to the modern workplace if you want to know more about how Microsoft Teams, along with Microsoft 365, can increase your business’s overall productivity.

AXO Technologies Sdn Bhd (1276407-U) is an innovative and thoughtful IT consulting firm based in Selangor, Malaysia. We help organizations solve their IT challenges by leveraging technology in their business process.

With our certified professional team, we strive to provide a better understanding and relationship with our customers.
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